Executive Assistant

Description of the offer

As an Executive Assistant at Solesdi US, you will be responsible for providing comprehensive administrative and logistical support to our senior executives. Your role will involve managing calendars, coordinating travel arrangements, preparing reports and presentations, handling correspondence, and assisting with various projects. The ideal candidate will be proactive, detail-oriented, and capable of working independently in a fast-paced environment.

1. Calendar and Meeting Management:
   • Coordinate and manage complex calendars, scheduling meetings, and appointments for senior executives.
   • Arrange conference calls and video conferences, ensuring all necessary resources are available.
   • Prepare meeting agendas, take meeting minutes, and distribute relevant materials.
2. Travel Coordination:
   • Arrange domestic and international travel itineraries, including flights, accommodations, ground transportation, and visas as required.
   • Ensure travel plans are organized efficiently and communicate all relevant details to executives.
3. Communication and Correspondence:
   • Screen and prioritize incoming calls, emails, and correspondence, responding or redirecting as appropriate.
   • Draft and edit correspondence, memos, reports, and presentations with a high level of accuracy and professionalism.
4. Document Management:
   • Maintain and organize electronic and physical files, ensuring easy access and retrieval of information.
   • Create, update, and format documents, spreadsheets, and presentations as needed.
5. Project Support:
   • Assist with special projects, research, and data analysis, providing relevant insights and recommendations.
   • Collaborate with cross-functional teams and stakeholders to ensure project deadlines are met.
6. Relationship Management:
   • Develop and maintain positive working relationships with internal and external stakeholders.
   • Coordinate executive-level meetings, events, and conferences, including logistical arrangements.

• Proven experience as an Executive Assistant or in a similar role supporting senior executives.
• Exceptional organizational and time management skills, with the ability to prioritize multiple tasks.
• Excellent written and verbal communication skills, including strong editing and proofreading abilities.
• Proficiency in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint) and virtual meeting platforms.
• Strong attention to detail and high level of accuracy in all work.
• Ability to handle confidential information with utmost discretion and professionalism.
• Self-motivated, proactive, and able to work independently with minimal supervision.
• Flexible and adaptable to changing priorities and deadlines.
• Availability to work in a remote setting, with a stable internet connection and necessary technology infrastructure.
• Bachelor’s degree or equivalent qualification preferred.

How to apply?