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Published 2023-07-12

HR and Recruitment Administrator

Type of job: Remote
Country: United Kingdom
City: London
Company: Cypher Coders

Description of the offer

Hours of work: Full Time, Monday to Friday 9am – 6pm

About the role:

Cypher is the UK’s leading coding school. We inspire children to learn the language of the future through creatively themed coding lessons both in person and live online. We take students between the ages of 5-12, through our STEM.org certified computing curriculum and prepare them for the digital future, teaching them core coding principles and how to apply these to real world settings.

Job Purpose: To manage the recruitment process, manage the teachers and the scheduling of all club/camp shifts and to be the first point of contact for HR matters arising.

Start Date: Mid/Late August

Key Responsibilities:

  • Recruitment
    1. Managing the recruitment process for teaching staff including: hiring cycle, scheduling & execution
    2. Liaising with Schools Director for recruitment timelines/needs
    3. Drafting Adverts, Job Descriptions and Person Specifications for required roles
    4. Posting adverts on various media including Workable, our recruitment and hiring software, LinkedIn, University job boards, etc
    5. Responsible for organising interviews, shortlisting, and hiring
    6. Leading the interview process with a member of the Cypher team assisting you
    7. Carrying out background checks post-offer: DBS, References, Qualifications, Fitness for Work, RTW, Overseas Checks etc.
    8. Carrying out all onboarding including providing links for Safeguarding, prevent and first aid training
    9. Entering all recruitment data onto Teacher CRM in line with Safer Recruitment in Education legislative requirements
  • Scheduling
    1. Scheduling all weekly clubs and holiday camp shifts on Sling, our scheduling software
    2. Ensuring all Teaching shifts are staffed on a termly/weekly/daily basis
    3. Communicate to all teachers about available shifts, training and marketing activities via Discord, our messaging system
    4. Complete information sheets, risk assessments and other required paperwork for schools alongside the Schools Director
    5. Organise cover for club and camp teachers as required
  • HR
    1. As the first point of contact for staff, respond to internal and external HR-related inquiries or requests
    2. Maintain records of personnel-related data (leavers / joiners)
  • Other
    1. Produce and submit reports on recruitment & scheduling activity to CEO and Schools Director
    2. Help with Customer Service
    3. Carry out any other duties as reasonably requested by the CEO and Schools Director



Qualifications/ Professional Bodies

  • Educated to university level or equivalent experience


  • Minimum of 2 years’ HR experience
  • Offering advice and guidance to staff in a professional way
  • Managing recruitment processes
  • Experience managing schedules & people
  • Working in an educational setting (desirable)


  • Excellent communication and presentation skills
  • Ability to manage your own workload within agreed deadlines
  • Knowledge of HR best practice
  • Knowledge of HR Employment Law (desirable)
  • Awareness and understanding of safeguarding and welfare of children (desirable)

Personal Attributes

  • Able to use own initiative
  • Able to work alone as well as part of a team
  • Diplomatic and assertive
  • Exceptional attention to detail and focus on quality
  • Highly motivated
  • An exemplary degree of personal integrity and maturity; tact; common sense; a good sense of humour
  • Ability to communicate with various stakeholders
  • A willingness to be involved in the wider life of the company


Cypher Coders is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. Statutory checks including a satisfactory DBS certificate and references will be a requirement for this role.

Equal Opportunities

Our mission is to welcome everyone and create inclusive teams. We celebrate difference and encourage everyone to join us, and be themselves at work.



  • 20 days holiday, plus bank holidays, plus the week between Christmas & New Year off
  • Hours 9am-6pm
  • Pension scheme
  • We will carry out safeguarding & references checks
  • Macbook Air laptop provided
  • Ability to work remotely most of the time – required to work in/around London regularly

How to apply?

Click on the button to get the company email or employment application form.
Apply on home page

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