Administrative Assistant

Description of the offer

Job Title: Administrative Assistant

Department: WS

Expected Weekly Hours: 40

Reports to: Operations Manager

Location: Remote

Pay Range: $25.10 – $26.00 per hour

This position is responsible for various general administrative support tasks for the client’s business unit(s). If you are an experienced assistant who enjoys a relationship role, supporting a large-scale team and working on multiple tasks, this position is for you!

Duties And Responsibilities

• Manage calendaring, file records, compile data for reports, assist client cost centers during budget cycles, answer/screen phone calls, coordinate meeting room facility/operational needs, take meeting notes and distribute team action items, onboarding/offboarding individuals and vendors/suppliers, process expense reports, prepare/edit meeting agendas and presentation materials and manage procurement services for team members
• Managing executive calendars and team events
• Interact with customers and vendors/suppliers
• Perform other duties as needed

Job Requirements

Education and Experience: The requirements listed below are representative of the knowledge, skill, and/or ability required.

• High School Diploma, GED or Equivalent
• 2-4 years of experience in an administrative assistant role; experience at a large company preferred
  • Event management, assisting with budgeting and logistics
  • Responding to team emails/messages, calendaring, travel coordination, expense processing and senior leadership support
• Experience directly contacting customers and vendors/suppliers

Qualifications

• Must be able to accomplish objectives that span multiple product or subject areas, and possess proactive and strategic problem-solving skills
• Must have demonstrated interest in, and knowledge of, broad but related areas of technology
• Highly detailed and organized approach to project and process management, with proven experience in establishing and maintaining strong collaborative relationships across a varied set of stakeholders and organizations
• Excellent communicator with expertise in written, visual and presentation formats and running effective stakeholder connection rhythms
• Self-starter, with shared ownership mindset and excellent attention to detail
• Self-awareness, the ability to be self-critical, and a strong desire to learn and grow
• Excellent email, telephone and virtual meeting etiquette
• Customer service orientated, ensuring needs are met in a timely fashion
• Ability to take opportunities for continuous improvement and implement documented process improvements
• Ability to work on multiple projects concurrently; demonstrated organization, problem-solving, project management, and time management skills
• Demonstrated strong ability to remotely work well within a team environment, or independently; strong interpersonal and teamwork skills; ability to work and interact effectively with team members from other disciplines, cultures, and organizations
• Excellent verbal and written communication skills; ability to effectively inform and present ideas confidently and persuasively to peers and managers
• Ability to take initiative to ask questions, ask for help, or provide updates, without reluctance
• Ability to meet the eligibility requirements for working in the US without RLA sponsorship for employment visa status
• Strong computer skills that include proficiency with MS Office (Word, Outlook, Excel, PowerPoint, and Visio), Teams and SharePoint

Language Skills

• Ability to read, write, and speak English proficiently

Physical Demands

• While performing the duties of this job, the employee is regularly required to talk or hear.
• Frequently required to stand, walk, sit, use hands to feel; reach with hand and arms, and stoop, kneel, or crouch.
• The employee must occasionally lift and/or move up to 25 pounds.
• Specific vision requirements include the ability to see at close range, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
• At times, may require more than 40 hours per week to perform the duties of the position.

Work Environment

• The position typically operates in a standard office environment.
• This role may use standard office equipment such as computer, phones, photocopiers, filing cabinets, and fax machines.

How to apply?