You will need to be either UK-based or have the right to work in the UK for this role. This role and the whole business are fully remote.
Ellipsis is a world-class SEO Content agency. SEO is winner-takes-all, and we make our clients the winners. We produce SEO Content that achieves top rankings for clients at scale.
Ellipsis is a world-class SEO Content agency that’s on a mission to be the best in the world at SEO Content. We are a modern, fully remote team and business, and operate a fast-paced, supportive, and ambitious environment.
We’re seeking an Executive Assistant. You will be our first hire focused on operations and will be critical in ensuring we work efficiently.
Ellipsis is a 100% remote team, and we’ve been fully remote since our first day 6 years ago. We lean into the best things about being remote: we balance collaboration, “Deep Work”, regular team retreats, and we put a lot of work into a supporting and inclusive culture where everyone can do the best work of their careers.
We’re distributed across the world, but our core collaboration hours are GMT/UTC-based. We often meet up with colleagues for team meetups and conferences.
Our SEO Content work is branded as Content Growth, and clients engage us to produce a set number of posts each month on retainer based on an SEO Content strategy we formulate for them, which is focused on bringing them impressive results.
With Content Growth, we take care of everything end-to-end, from high-level SEO strategy, keyword selection (which is powered by our proprietary FALCON AI), content briefs, content production, publication, promotion and link building, rank tracking, and troubleshooting SEO queries. Our Content team leads these projects and takes care of the content production, and our SEO team takes care of the SEO requirements.
Ellipsis is growing quickly. We do outstanding work and are building something special. It’s an exciting time to join us.
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As our new Executive Assistant, you’ll support the Managing Director and business. Ellipsis’ Managing Director, Alex, is also the Founder of the business.
You will be the metronome that keeps the business ticking. Your work will be extremely high-impact, and you’ll be involved at a high-level across the business.
You will be our first hire solely focused on the internals of the business. We don’t have any internal operations or finance functions (they’re currently either done by others internally or outsourced), and you’ll take on much of these roles.
This position can be broken down as follows:
Remote work requires trust and in this role this will be absolutely critical. Trust is built over time, and accordingly your responsibilities will grow over time. Our hope is that you will prove indispensable to the operation of the business, but we understand it will take months to get to this place. Thus, below is a list of some of the responsibilities you’ll be able to grow into over time.
Meetings
Sales and marketing admin
Finance and company operations admin
Emails
Special projects
Ellipsis is a fully remote company with team members across the globe. Ellipsis operates a generous flexitime policy and is currently trialling a once-a-month 4 day work week! You will be eligible for both! Your role, however, requires some flexibility to match the MD’s meeting schedule in particular.
This often involves meetings 4-6pm UK with follow-up immediately after, in order to have overlap with clients in California. Your assistance may be required to prepare for, minute, and follow-up with these meetings (if urgent this needs to be done immediately, otherwise it can wait until the morning). Meetings are not typically scheduled later than this, but you will need to be flexible from time to time. Where your hours differ from a 9-5.30 working day, you’ll be able to use time off in lieu.
This is a business-focused role and the overwhelming responsibility is with the business. You may be occasionally asked to take care of personal admin for the MD.
Requirements: hard skills
Requirements: soft skills
Bonus points if you have:
The application process
It’s important we find the best candidate for this position, and our selection process will reflect this.
Much of our company Wiki is externally accessible, and you’re encouraged to read through this before applying. We have a very useful guide to our interview process available here. This tells you what we’re looking for and reading this will significantly increase your chance of success!
We’ll review applications on a rolling basis but interviews start after the closing date. There’s thus no benefit to rushing to apply: we will bias heavily towards your application’s answers rather than your CV, and we’d love for you to take your time.
We’re fortunate to receive a large volume of applications. You can make your application stand out by paying special attention to the main responsibilities of this role, and the information on the Wiki. If you think you’re a fit, or could be a fit – go for it!
We use video calls for interviews. You’ll have video interviews using Google Meet, including with members of the Leadership team and the Managing Director.
We understand that this is as much you interviewing us, as the other way round. Throughout the interview process, we’re extremely happy to answer your questions about the business, working here, and the future of the company.
The final stage of our hiring process is a paid test project, which will be similar to work you could expect to do if you were hired. We’ll give you a week to complete the project, but expect that you’ll only need ~4 hours.
Following the completion of trial projects, we’ll ask for professional references from a previous manager and co-worker. We ask candidates to introduce us to their references, for a 10 minute call or email conversation. We then expect to move to make an offer quickly.
We do great work for clients and are building an ethical business that lets everyone do their best work. If you think you could be the next person to join our team, please apply 🙂
How to apply
Please apply through Workable: https://apply.workable.com/getellipsis. We will decide who progresses to the next stage based on the form you submit, and your CV. Please give us a good reason to select you! Taking the time to research the role, what we’re looking for, what we do, and what you can do for us will increase your chance of success. Your cover letter is where you have the space to do this.
Ellipsis is an equal opportunity workplace and is committed to equal employment opportunity.
Whilst we love technology and sit at the leading edge of its adoption (we automate hundreds of thousands of actions a month internally), we want to hear from you rather than from ChatGPT.
We will be screening applications for AI-generated content and will automatically disqualify AI-generated applications.
The deadline for submission is the end of the day, on 15th January 2024. We’ll be in touch with all candidates, following the close of applications.
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