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Published 2024-01-02

Executive Assistant to CEO

Type of job: Remote
Country: United States
City: New York
Company: Museum of Ice Cream

Description of the offer

Our busy CEO is looking for a Personal & Executive Assistant to be her right-hand in all. If you are looking for a position that will keep you on your toes, engaged, and where the ceiling of growth does not exist – you have come to the right place. Bonus points if you have an eye for detail and design.

In this role, you will work in a close one-on-one relationship and serve as the primary point of contact for all business and personal duties, including interacting with an amazing network. Hours typically fall in the standard 9-5 schedule, but the right individual will have a “24/7” mentality, ready to work alongside our CEO and take on challenges as they arise.

Your day-to-day:

  • Provide support in business, pleasure, and everything in-between
  • Work alongside our Chief of Staff to ensure smooth and efficient workflows to prioritize our CEO’s work and personal needs
  • Manage the CEO’s calendar and tasks, ensuring the short and long term priorities are being met
  • Handle all travel planning and coordination, expense reporting and purchase orders
  • Seamlessly handle confidential and sensitive materials and information
  • Help with creation and revision of presentations, documents and other materials
  • Manage direct deliverables with a hands-on approach that facilitate the Founder’s ability to lead the company efficiently
  • Coordinate international & domestic travel logistics, including flight itineraries, hotel rates & reservations, car services, & international phone plans following personal travel preferences
  • Coordinate and assist in personal and professional events and activities
  • Prepare and submit weekly expense reports for the business and personal accounts
  • Handle ad hoc projects while prioritizing conflicting needs and managing constant interruptions.
  • Represent Museum of Ice Cream with a positive, can-do attitude, developing strong relationships with important contacts within and outside of MOIC
  • Uphold the utmost confidentiality
  • Must be available to travel as needed


You will succeed in this role if:

  • You have a college degree (preferred).
  • You have at least 3 years of EA experience; supporting C-level executives or founders is a plus.
  • You are familiar with property management and white-glove personal assistant skills.
  • You can juggle deliverables with executives and manage changing priorities.
  • You have a positive can-do attitude and the ability to stay cool as a cucumber in stressful situations.
  • You are excited to have an inward- and outward-facing role
  • You can work independently.
  • You treat confidential information with care and discretion.
  • You think quickly and troubleshoot in real-time, with a strong focus on results.
  • You are proficient in Google Apps, Slack, and MS Office, including Word, Excel, and PowerPoint.
  • You can build rapport quickly and engage collaboratively with individuals at all levels.


This role will initially be a full-time contract position for the first 90 days, from there it will transition to a full-time salaried role.

Job Type: Full-time, up to 60 hours per week.

The salary range for this role is $80,000 – $95,000 USD based on location and experience.

How to apply?

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