Controller

Phronetik is a Service-Disabled Veteran-Owned Small Business (SDVOSB) at the forefront of biomedical research, genomics, and precision medicine. As an independent biomedical research organization, we are dedicated to advancing science and addressing healthcare disparities. With strict oversight from DCAA and adherence to FAR, DFAR, Uniform Guidance, and NIH SF425 reporting requirements, Phronetik operates in compliance with the highest regulatory standards.

Phronetik is seeking a dynamic and experienced Controller to oversee and optimize the organization’s financial operations and strategies. This role is critical in ensuring the financial health of the organization, adhering to regulatory compliance, and driving efficient financial processes.

The Controller will manage financial activities across both public and private sectors, with a strong emphasis on compliance with federal regulations such as DCAA oversight, FAR/DFAR requirements, NIH SF425 reporting, and Uniform Guidance. Additionally, the Controller will be responsible for maintaining robust financial operations, including cash flow management, financial modeling, tax compliance, and fostering financial literacy across the organization.

This role requires a leader who is adept at streamlining processes, improving automation, and building a culture of accountability and excellence in financial management. As Phronetik operates at the intersection of precision medicine and biomedical research, the Controller will play a pivotal role in ensuring financial transparency and supporting strategic growth initiatives.

Responsibilities

Accounting

• Oversee all accounting functions, ensuring compliance with GAAP, FAR, and DFAR regulations.
• Deliver timely and accurate financial statements on the first day of each month.
• Optimize processes for vendor payments and implement automation enhancements for a seamless order-to-cash workflow.
• Prepare GAAP-compliant financials by January 20th annually and deliver tax-ready and audit-ready data to external CPA by January 25th.
• Manage account analysis and general ledger reconciliation processes.
• Implement and maintain effective accounting software solutions to streamline operations.
• Lead the preparation of financial statements and reports for internal stakeholders.
• Conduct thorough account reconciliations to ensure accuracy in financial data.
• Provide strategic financial insights through detailed financial analysis.
• Collaborate with cross-functional teams to align financial strategies with organizational goals.

Banking

• Secure and manage bank revolvers, term debts, and daily cash management processes.
• Streamline debt acquisition processes and negotiate favorable rates for existing loans.
• Maintain strong relationships with banking partners to support liquidity and operational goals.

Liquidity Management

• Automate and enhance the rolling cash flow forecast, achieving accuracy in the final four weeks.
• Manage automated daily draws and paydowns with banking institutions.

Financial Modeling

• Upgrade financial modeling tools as necessary, ensuring real-time integration with financial actuals.
• Oversee financial modeling updates, coach key department leaders, and enhance their
• understanding of driver-based modeling.
• Act as a consultant and quarterback for weekly financial model reviews and updates.

Tax Compliance

• Maintain ongoing awareness of tax law changes by coordinating quarterly meetings with outside tax CPA.
• Update unfunded tax liabilities after each financial close and promptly report them to shareholders.

Continuous Improvement (CIP)

• Lead the implementation and training of XMR charts for continuous improvement activities across the organization.
• Educate teams on the role of XMR charts in tracking performance and identifying improvement opportunities.

Financial Acumen and Literacy Development

• Conduct monthly financial huddles to educate staff on understanding and utilizing financial tools, including:
• Income statements
• Balance sheets
• Cash flow reports
• XMR-based scorecards
• Departmental driver-based financial models
• Build financial literacy across all levels of the organization to foster informed decision-making.

Qualifications

• Bachelor’s degree in Accounting or Finance; CPA or CMA preferred.
• 8+ years of experience in accounting or financial management, preferably in federally regulated industries.
• Expertise in DCAA compliance, FAR/DFAR regulations, NIH SF425 reporting, and DFAS audits.
• Proficiency in financial modeling tools, preferably Anaplan, and experience automating financial workflows.
• Strong analytical and problem-solving skills with a focus on process improvement and automation.
• Proven ability to negotiate favorable banking terms and manage liquidity.
• Exceptional leadership, coaching, and mentoring skills.
• Strong communication skills to educate and engage cross-functional teams on financial literacy.

Travel Requirements:
This is a remote-first position, with infrequent travel as required to meet with internal and external stakeholders. Occasional travel may include attending conferences, collaborating with partners, visiting research sites, or engaging with regulatory agencies.

Work Environment:

• The role primarily involves work in virtual environments, with occasional visits to laboratories, offices, or research sites as necessary.
• Flexibility to adapt to evolving program needs, organizational priorities, and federal compliance requirements.

Physical Demands:

• Ability to sit or stand for extended periods during virtual meetings, financial reviews, and program activities.
• Occasionally handle materials or documentation related to project management and financial operations.

Equal Opportunity Employer
Phronetik is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Note on Contingent Employment
This position is contingent upon the award of the associated contract. Candidates selected for this role will be expected to confirm their intent to join the company upon successful contract award.

Phronetik, as a small business government contractor, is unable to finalize employment until the contract is officially awarded. This ensures that all hiring aligns with federal requirements and contract needs.If you are ready to make a significant impact on research and healthcare through your financial expertise, we invite you to apply today and help us shape the future of patient care at Phronetik.