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Published 2023-04-29

Freelance Virtual Assistant (Operations)

Type of job: Remote
Country: Portugal
City: Lisbon
Company: Zebra Growth

Description of the offer

Hey there, future Zebra!

Zebra Growth, a regenerative creative growth marketing agency, is on the lookout for a talented, passionate, and experienced Freelance Virtual Assistant to join our dazzle. We’re a close-knit team of around 10 employees, dedicated to sustainability, social impact, and regeneration.

Are you excited about supporting founders and an agile team in managing back-office operations? Does your heart beat faster when you think about optimizing internal and external workflows and processes? If so, we’d love to hear from you!

What We’re Looking For
  • A pro-active and organized way of working
  • Experience working remotely
  • Experience with key tools like Notion, Monday.com, Slack, Google Suite (Enterprise), and Zapier
  • A background in helping agencies or startups build, implement, and optimize workflows and processes
  • Mid-level to senior experience within startup operations
  • A true passion for sustainability, social impact, and regeneration
What You’ll Do
  1. Monitor folder structures and file naming conventions
  2. Support meeting facilitation and note-taking
  3. Oversee Monday.com board activity, including portfolio, projects, continuous improvement, and annual leave requests
  4. Facilitate team communication and follow up on actions
  5. Review operational documentation to ensure relevance
  6. Encourage Office Vibe engagement responses and appraisal activity
  7. Support onboarding activities for new employees (ad-hoc)
  8. Assist pod leads in maintaining pod information
  9. Help develop and update our centralised Notion wiki
  10. Tackle other admin and internal comms-related projects and tasks as needed
  11. Support directors in better managing their time
Our Core Values

We take our values seriously, and they define how we work together and with our clients. The ideal candidate will live and breathe these values:

  1. Authenticity: Transparent, honest, clear, safe, open, non-judgemental, vulnerable
  2. Collaboration: Co-creation, cross-functional, togetherness, balance
  3. Compassion: Empathetic, genuine, care, active listening, awareness, respect
  4. Curiosity: Learn and grow, experimental, courage, creativity, challenges, possibilities
  5. Resilience: Adaptation, progress, nature’s knowledge, cycles, regenerative
Join Us!


  • Starting date: 1st of May 2023
  • 10-15 hours per week (initial trial period for the first couple of weeks)

Interview Process:

  1. Written application (skills & relevant experience)
  2. First interview (culture fit)
  3. Second interview (role suitability)

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